Staff Accountant – Payroll

Website Prince William Sound Aquaculture Corporation

Developing Sustainable Fisheries for Alaska and the World

Position Title: Staff Accountant – Payroll
Category: Full time, Regular
Payroll Classification: Hourly, Non-exempt
Organizational Unit: Corporate Administration
Location: PWSAC administrative office, Cordova or Anchorage, Alaska
Customary Work Hours: 8:00 am – 5:00 pm Monday-Friday
Supervisor’s Title: Finance Director

Basic Function: All duties of payroll processing, delivery, communication, maintenance, and record keeping. Provide accounts payable functions of the Corporation, process and/or respond to requests for financial information as appropriate.

Primary Responsibilities: The primary responsibility is to assist the Finance Director in meeting the accounting needs of the organization by processing accurate periodic payroll and cross-functional tasks of accounts payable activities.

Description of essential duties and responsibilities:

  • Process corporate payroll, including all related tax reporting
  • Maintain employee records and related payroll files and forms
  • Maintain payroll records and process periodic reports
  • Process payroll batches for release to general ledger
  • Process payroll-related journal entries and correcting journal entries, as necessary
  • Data entry for payroll-related function.
  • Reconciliation of weekly hours in preparation for payroll
  • Prepare worker’s compensation monthly reports
  • Assist in preparation for annual audits
  • Process requests for information regarding unemployment claims, wage verification, etc.
  • Answer inquiries regarding payroll related fund balances and tracking of expenditures

Cross function accounts payable duties periodically as assigned

  • Pay bills within prescribed policies and procedures
  • Review, code and process A/P check requests
  • Process periodic check runs
  • Data entry for all approved A/P, A/R and Journal Entries
  • Maintains and updates all vendor accounts
  • Verbal and written communication with vendors co-workers and others
  • Process incoming checks, prepare bank deposits and deliver deposits to the bank
  • Month review of petty cash and sale items receipts
  • Replenish petty cash as needed
  • Answer inquiries regarding A/P related fund balances and tracking of expenditures, and prepare journal entries as needed
  • Complete and submit quarterly sales tax report and year-end 1099’s
  • Filing, photocopying

May assist with other duties as directed by Finance Director, including:

  • Review the accounts payable process
  • Prepare monthly bank accounts and GL accounts reconciliations
  • Maintain inventory count of promotional item sales
  • Accounting department point of contact for Hatchery/Cordova Managers
  • Other administrative support as requested

Knowledge, Skills, and Abilities:

  • Strong Computer skills and software familiarity in Microsoft Office Excel and Word applications
  • Ability to use automated accounting software
  • Ability to be thorough with a high attention to detail
  • Ability to work with a high degree of accuracy
  • Ability to understand and carry out policies and procedures
  • Ability to multi-task when carrying out daily duties is essential
  • Ability to work independently and complete tasks in a non-disruptive manner
  • Excellent written and verbal communication skills, including ability to communicate professionally with people throughout the organization and external contacts.

Minimum qualifications:

  • High school graduation or equivalent
  • Three years of payroll/general ledger work experience that includes working with digital accounting platforms
  • Substitutions: Associate degree in business administration or management may substitute for a maximum of one year of accounting work experience

Positions Supervised: None

Disclaimer: Duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned from time to time. The scope of the job may change as necessitated by business demands.

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