Position Title: Staff Accountant – Payroll
Category: Full time, Regular
Payroll Classification: Hourly, Non-exempt
Organizational Unit: Corporate Administration
Location: PWSAC administrative office, Cordova or Anchorage, Alaska
Customary Work Hours: 8:00 am – 5:00 pm Monday-Friday
Supervisor’s Title: Finance Director

Basic Function: All duties of payroll processing, delivery, communication, maintenance, and record keeping. Provide accounts payable functions of the Corporation, process and/or respond to requests for financial information as appropriate.

Primary Responsibilities: The primary responsibility is to assist the Finance Director in meeting the accounting needs of the organization by processing accurate periodic payroll and cross-functional tasks of accounts payable activities.

Description of essential duties and responsibilities:

• Process corporate payroll, including all related tax reporting
• Maintain employee records and related payroll files and forms
• Maintain payroll records and process periodic reports
• Process payroll batches for release to general ledger
• Process payroll-related journal entries and correcting journal entries, as necessary
• Data entry for payroll-related function.
• Reconciliation of weekly hours in preparation for payroll
• Prepare worker’s compensation monthly reports
• Assist in preparation for annual audits
• Process requests for information regarding unemployment claims, wage verification, etc.
• Answer inquiries regarding payroll related fund balances and tracking of expenditures

Cross function accounts payable duties periodically as assigned

• Pay bills within prescribed policies and procedures
• Review, code and process A/P check requests
• Process periodic check runs
• Data entry for all approved A/P, A/R and Journal Entries
• Maintains and updates all vendor accounts
• Verbal and written communication with vendors co-workers and others
• Process incoming checks, prepare bank deposits and deliver deposits to the bank
• Month review of petty cash and sale items receipts
• Replenish petty cash as needed
• Answer inquiries regarding A/P related fund balances and tracking of expenditures, and prepare journal entries as needed
• Complete and submit quarterly sales tax report and year-end 1099’s
• Filing, photocopying

May assist with other duties as directed by Finance Director, including:

• Review the accounts payable process
• Prepare monthly bank accounts and GL accounts reconciliations
• Maintain inventory count of promotional item sales
• Accounting department point of contact for Hatchery/Cordova Managers
• Other administrative support as requested

Knowledge, Skills, and Abilities:

• Strong Computer skills and software familiarity in Microsoft Office Excel and Word applications
• Ability to use automated accounting software
• Ability to be thorough with a high attention to detail
• Ability to work with a high degree of accuracy
• Ability to understand and carry out policies and procedures
• Ability to multi-task when carrying out daily duties is essential
• Ability to work independently and complete tasks in a non-disruptive manner
• Excellent written and verbal communication skills, including ability to communicate professionally with people throughout the organization and external contacts.

Minimum qualifications:

• High school graduation or equivalent
• Three years of payroll/general ledger work experience that includes working with digital accounting platforms
• Substitutions: Associate degree in business administration or management may substitute for a maximum of one year of accounting work experience

Positions Supervised: None

Disclaimer: Duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned from time to time. The scope of the job may change as necessitated by business demands.